Posit Notice to Job Applicants Concerning AI Tools

This Notice describes the practices of Posit Software, PBC (“Posit”) regarding the use of artificial intelligence, machine learning technologies, and automated tools (“AI Tools”) to assist in Posit’s recruiting, interviewing, and hiring process (the “Hiring Process”).  

Posit employs technology by Greenhouse Software, Inc. (“Greenhouse”), which uses AI Tools to support the Hiring Process and improve administrative efficiency, consistency in application review, and fairness in assessing candidates against job-relevant criteria and qualifications. These AI Tools may be considered covered automated employment decision tools or automated decision-making tools under applicable law. AI Tools are designed to assist Posit, not to make automated decisions or replace human review. All final decisions related to the Hiring Process remain with human recruiters and hiring managers. Posit retains any personal information used in connection with the AI Tools in accordance with its Privacy Policy.

You may access the independent bias audit findings for Greenhouse’s AI tool here.

Posit’s Use of AI Tools

The AI Tools compare information about you with information that Posit provides about the roles you are applying for and generate a score or ranking to reflect how well you may match the position. The categories of personal information the tool processes may include your job titles, work experience, education history, skills, and text of your resume or job application. The score or ranking and information on how the score or ranking was generated are provided to the recruiter and/or hiring manager who will exercise independent judgment in deciding which candidates to advance, interview, and hire. The AI Tools may also be used to detect fraud in an application. A fraud flag is reviewed by a human before any decision is made, and you may contest a flag by emailing recruiting@posit.co.

Post may use AI tools that process your information on Posit’s behalf. Posit does not permit these tools to use your information to train or improve AI models.

Rights Requests Related to AI Tools

To opt out of the use of AI Tools or to request we provide an alternative selection process or accommodation, you may select “opt-out” on the job application or email us directly at recruiting@posit.co, in which case your application will be solely reviewed by a person. Opting out or requesting an accommodation will not disadvantage your application. In addition to the privacy rights set out in Posit’s Privacy Policy, you may make certain rights requests as described below (subject to applicable law).

California: If you are a California resident, you may request: (1) to opt out of our use of AI Tools as described above; and (2) that we provide you with access to information regarding our use of AI Tools with respect to you, information about the logic of the AI Tools, and the outcome of the decision-making process for you, including how we used the output of the AI Tools to make a significant decision with respect to you.

Colorado: Where required by applicable law, we will notify a Colorado resident when a covered automated decision-making technology materially influences a consequential decision that results in an adverse outcome for the resident, and we will provide them with any required disclosures, including information about the consequential decision, how to access additional information about the covered automated decision-making technology, and available rights.

Other jurisdictions: We recognize that the laws governing use of AI in the hiring and employment contexts are evolving quickly. If you believe you are entitled to additional rights beyond those described in this Notice, please contact recruiting@posit.co to exercise those rights.

To submit a request under any of the laws described above, you may email us at recruiting@posit.co or call us at 844-448-1212. We will verify and respond to your request in accordance with applicable law. To confirm that we have processed your request, please email us at recruiting@posit.co.

Posit is prohibited from unlawfully retaliating against you for exercising your privacy rights under applicable law.

Candidate Use of AI in the Hiring Process

While you may use AI in preparing your resume, preparing for an interview or other similar tasks, all information candidates provide in connection with application materials must be accurate and visible. Hidden text (such as white text on white backgrounds) or invisible metadata is not permitted and may result in disqualification from the Hiring Process following human review.

Changes to Notice

Posit reserves the right to modify or supplement this Notice at any time.  Any changes will be effective immediately upon posting of the revised Notice.